These are the procedures of the ACQia:

• first two definitions:
• Confirmation Committee
• Establishment Committee
• then the procedures on Auditing:
• Establishment of a Confirmation Committee
• Confirmation
• Audit against an Asgardian Standard
• Audit against AMIA
• and finally, the procedures on the ACQia itself
• Establishment of the AIS and ACQia
• Modification of the ACQia
• ACQia Work Program Execution

The content of these definitions and procedures is given below.

Definition: Confirmation Committee

• a Confirmation Committee signs a Confirmation Statement
• it is an ad-hoc group: it is created just before the act of signing and is discontinued right after that
• it consists of:
• fixed members
• the Minister of Justice
• the Chair of the Parliamentary Committee of Justice
• variable members
• at least one other Minister
• at least one other Chair or Vice Chair of another Parliamentary Committee

Definition: Establishment Committee

• a temporary group gathered to create or modify an object, like the ACQia Handbook
• as soon as all relevant parties agree on its content, the group writes a Confirmation Statement
• after this Confirmation Statement is signed by a corresponding Confirmation Committee, the object becomes definitive and ACQia administers it and publishes it on the website

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Procedure: Establishment of a Confirmation Committee
(this is a generic procedure, not only in the context of Asgardian Standards)

1. Initiator: describe the goal (what will this Confirmation Committee confirm)
2. Initiator: request an Activity ID from ACQia administration (if not yet done)
3. Initiator: collect members for the Confirmation Committee
4. Confirmation Committee members (each): confirm via mail to the Initiator
5. ACQia: validate Confirmation Committee composition, confirm this via mail to the Initiator
6. ACQia: update administration

Procedure: Confirmation
(this is a generic procedure; it can among others confirm a document, like the ACQia Handbook)

1. Initiator: perform the “Procedure: Establishment of a Confirmation Committee” (if not yet done)
2. Initiator: write the Confirmation Statement
3. Confirmation Committee: sign the Confirmation Statement (that is: each sign their own page and send the scan of that to the Initiator)
4. Initiator: inform ACQia administration
5. ACQia: update administration
6. ACQia: publish on the ACQia website

Procedure: Audit against an Asgardian Standard
(requested by a party outside AIS and ACQia, for example by an organization within Asgardia)

1. Initiator: describe what is to be audited (the Entity) against which Asgardian Standard
2. Initiator: e-mail ACQia (see “Contact"), to request the Audit at ACQia
3. ACQia: check existence of the Entity and the applicability of the Asgardian Standard, confirm the Audit request and in that also mention the fee
4. ACQia: request an Activity ID from ACQia administration
5. ACQia: check the compliancy of the Entity against the Asgardian Standard
6. ACQia: create an Audit Report
7. ACQia: deliver the Audit Report and charge the fee
8. ACQia: update the ACQia administration
9. ACQia Treasurer: process the payment and spread the income

Procedure: Audit against AMIA
(requested by a party outside AIS and ACQia, for example by an organization within Asgardia)

1. Initiator: describe what is to be audited (the Entity)
2. Initiator: e-mail ACQia (see “Contact"), to request the Audit at ACQia
3. ACQia: check existence of the Entity and the applicability of AMIA, confirm the Audit request and in that also mention the fee
4. ACQia: request an Activity ID from ACQia administration
5. ACQia: check the compliancy of the Entity against AMIA
6. ACQia: create an Audit Report
7. ACQia: deliver the Audit Report and charge the fee
8. ACQia: update the ACQia administration
9. ACQia Treasurer: process the payment and spread the income

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Procedure: Establishment of the AIS and ACQia
(including their Management Teams and the role of the ACQia Treasurer)

1. See the website of the AIS

Procedure: Modification of the ACQia
(including the ACQia Handbook, including procedures therein, and the Management Team)

1. Initiator: determine the type of modification, its goal and the global description of the modification, collect relevant files (those might become appendices), determine the intended Establishment Committee and the intended Confirmation Committee
2. Initiator: request an Activity ID from ACQia administration
3. Establishment Committee: write the new document or update the existing one; version numbering:
   the original (definitive) document will be an X.0 version, the draft versions will be X.1, X.2 and so on
4. In parallel: run “Procedure: Establishment of a Confirmation Committee”
5. Establishment Committee: once everybody agrees, check with the Confirmation Committee whether they also agree
6. Establishment Committee: finalize the document, so that its version becomes X+1.0 (so increasing the major version number and make it definitive)
7. Establishment Committee: run “Procedure: Confirmation”

Procedure: ACQia Work Program Execution
(this procedure is run by the ACQia every half year)

1. Log all actions in the ACQia logbook
2. See that the ACQia handbook and its procedures are up-to-date
3. Monitor the audit processes
4. Monitor the activities of the ACQia Treasurer
5. Monitor the website and keep it up-to-date
6. Monitor all ACQia documents, keep them up-to-date and secure, perform backups
7. Report to Cabinet (via the Prime Minister), to Parliament (via the Chair of Parliament) and to the Judiciary (via the Supreme Justice)

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